Records Management

Delivering a platform for compliance and accountability of business records and effective lifecycle management, Objective Records Management provides organisations with the ability to manage both physical and electronic records within a single solution.

Objective Records Management meets international standards and delivers functionality that extends the traditional and current boundaries of Records Management to literally include any object of any type.

All objects are contained and controlled within the same contextual folder hierarchy. Users are able to define custom fields for classes of records and set common Keyword terms to enable others to quickly classify their paper documents.

Objective delivers the flexibility to practice centralised or decentralised records management.

For organisations practicing centralised records management, Objective provides the ability for Records Managers to register, sentence and dispose of multi-part files, produce and make use of bar-code labels, create archive schedules with triggers, transfer to storage agencies, move to inactive storage and use Objective to track moved, requested, borrowed and overdue items from anywhere in the system.

Alternatively, Objective provides the management controls to adopt a decentralised, enterprise-wide approach to Records Management. Staff across the organisation, in the course of their daily work, use Objective to access, revise, approve and publish documents as set by the business rules. Through using Objective, the requirements for compliant records management are inherent in these rules. The end result is that users are not burdened with an additional task of managing records but compliant records management occurs without the users even knowing it.

Product Features

• Record Capture
• Create physical locations within a repository
• Group management of Repositories
• Request processing for administrators
• Request, Return, Resubmit and Cancel items
• Security inheritance
• Conflict resolution for multiple requests and for archiving/moving of requested/borrowed items
• Bar-code scanner support
• Bar-code File, Document and Box Labels
• Receive notifications of overdue items
• Track requested/moved/borrowed and overdue items
• Sentencing and Disposal
• Disposal Schedule groupings
• Sentence files, file parts and electronic documents
• XML export prior to destruction
• View all activity on a selected physical object
• Transfer to secondary storage
• Transfer to agency
• Mark files for future sentencing
• Archive Boxes
• File Label Report