2004 Press Releases
Date:
29 January 2004
VCAA implementing Objective to streamline business processes
and comply with VERS requirements
The Victorian Curriculum and Assessment Authority (VCAA) has selected
an electronic document and records management system (EDRMS) from Objective
Corporation (ASX:OCL) to deliver improvements across its business processes
and comply with its statutory obligations to the Public Record Office
of Victoria (PROV). The VCAA selected Objective following an evaluation of six competitive
bids. In addition to meeting the required functionality, Objective was
considered the easiest to use, offering complete functionality within
a single interface. The VCAA is the statutory body that sets curriculum guidelines for students
from Prep to Year 12 in Victorian schools and oversees how learning is
assessed. It services both government and non-government schools and is
directly responsible to Victoria's Minister for Education and Training. The VCAA was faced with increasing volumes of electronic documents being
used as the basis of transactions and business processes - both within
the VCAA and in its interaction with suppliers and its clients. It required
a solution that would ensure that these were managed as government records,
in line with standards mandated by the PROV under its Victorian Electronic
Records Strategy (VERS) and a solution that provided a platform upon which
the VCAA's staff could access and share information, regardless of whether
it was paper based or electronic. Initially the EDRMS will be used in the Contracts area to streamline
its procurement processes. It will subsequently be used throughout the
enterprise, underpinning the majority of the organisation's business processes
such as: freedom of information requests; ministerial correspondence;
and policy, criteria and standards development for curriculum, assessments
and courses for school students. The EDRMS will enable the VCAA to manage paper, electronic records and
digital objects in any format, within a single system, across all of its
business functions. The capture of complete records and metadata will
assist the VCAA comply with its obligations under VERS. "The EDRMS will be used by all staff representing a broad cross-section
of roles including: contracts staff, senior managers and records managers,"
said Michael White, Chief Executive Officer, VCAA. "We sought a system that could be easily tailored to meet all users'
needs, resulting in an easy to use solution, accommodating the different
skill levels of this varied group, reducing the time required for training
and expediting user acceptance," said Michael White. The VCAA will be one of the first organisations in the Education sector
to meet its VERS requirements. The Contracts area will use Objective to improve its procurement processes
and ensure compliance with the Department of Education and Training (DE&T)
Accredited Purchasing Unit (APU) and the Victorian Government Purchasing
Board (VGPB). By providing staff with the ability to access and share information,
regardless of its format or location, and by managing information as an
asset, the VCAA expects improvements in consistency, continuity and productivity
of its procurement processes. Objective's workflow capabilities will ensure staff are aware of tasks
requiring completion, can access all relevant documentation associated
with the task and automate routing for approval processes. This, together
with the version control, audit trails and security inherent in Objective
will result in the VCAA complying with policy and guidelines required
by DE&T APU and VGPB.
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About VCAA
The Victorian Curriculum and Assessment Authority (VCAA) has been established
to:
develop curriculum for all Victorian schools
assess student learning and monitor student achievement
conduct research leading to innovative educational programs.
VCAA is a statutory authority that reports directly to the Victorian
Minister for Education and Training through the VCAA Board.
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